Guidelines for Onsite Speakers
All Invited Speakers and Free Communications presenters must check in with their presentation on a USB Memory stick with the technician at the Speakers’ Ready Room.
Please make sure that your PowerPoint presentation is in Widescreen (16:9).
Please find below some important and useful information for your presentation.
In compliance with CME/CPD requirements all speakers and free communications speakers have to complete a conflict of interest form. Please include the title slide with your name and title of your lecture at the start of your presentation, followed by a second slide disclosing any Conflict of Interest. You can simply list the conflicts on our second slide or write “Nothing to Disclose”. Note: You need to address the disclosure at the beginning of your presentation for at least 30 seconds to allow enough time for the audience to review and digest the information.
PUBLICATION CONSENT FORM
Some of the sessions will be streamed live and the recording of the sessions will be available on the hybrid platform. You have been sent login details to access and complete a Publication Consent Form. In order for us to use a recording of your presentation in our scientific program, we need you to complete this form.
If you are using a PowerPoint presentation (or any other PC-based application), please note that you have to deliver it on a USB Memory stick to one of the technicians in the Speakers’ Ready Room as soon as you arrive at the Venue in the morning – and at least 2 hours before the start of the session.
Please note that only congress computers are used in the session halls. These are supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the halls is 16:9. The congress will not be able to support lecture slides presented on personal computers.
If you include video clips in your PowerPoint presentation, be sure to test it with the technician in the Speakers’ Ready Room at least 2 hours before the start of the session or as soon as you arrive at the venue in the morning. Please make sure to check it with the technician in the session hall where your lecture is taking place, during a coffee or lunch break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.
IMPORTANT NOTE FOR MACINTOSH USERS
To use MAC presentations on the PC compatible conference computer, please note that you need to prepare it according to the instructions below, before taking it to the speaker room:
- Convert it to PowerPoint or PDF.
- Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
- Insert the images as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).